How to join up your club/society to the Membership Portal

It is easy to join and set your club/society up using the GEOetc Membership Portal.

There are four steps to getting your club/society up and running:

Step one

Complete the online form to join up which requires you to provide club and membership secretary information (see below for what you will need)

Step two

Pay for your first year – the form in step one will send you to a Stripe page where you can pay using a credit card (Pricing information is here).

Step three

Login to the portal and set up your membership levels

Step four

Please provide us with a comma-separated-values (CSV) file of your current membership for us to upload into your new portal space.

Please note – that it will take up to 48 hrs for some of the system to set up for your club/society.  We will send you an email when it’s 100% ready/

Step one

Having the information ready to complete will make the process easier.
Here is what you will need to have ready:
 

Club details

Your club/society’s full name.

 
Your club/society’s acronym (if you have one)
 
Your club/society logo ready to be uploaded. It should be less than 5Mb in size.  We can have it as a jpg, png, pdf etc.
 
 
The current total number of active members – You will be charged each year based on this number. Active members are all the members who have paid club membership at any level. It does not include lapsed members.
 

Club/society Secretary

These details are for the person who uses this system to manage members.

 
 
 
This will be used to log into the system.
 

 
 
 
 
 

Password & Security

Enter a password that will be used for you to log into the system. Use a mixture of uppercase/lowercase/numbers. Please do not use any special characters.
 
 
 
 

Club emails

This is the email that you want to go out on emails sent by your club/society. It may be the email of the club secretary, or a generic email (ie info@ourclubname.com). This can’t be blank.
 

Accept Member Payments

We strongly suggest you ask people to include the Payment Reference Code (the system generates this simple code) in the payment information, allowing you to easily link the payment to a person.

 
Please note – if you wish to have members pay by credit card, you will need to set up that payment process through a web provider like PayPal or Stripe.  You can then provide a link using the system for people to pay.
 

Step two

When you complete the details in Step One, the form will automatically take you to the payment page.

Payment is by credit card using the 3rd party system STRIPE.

For the first year you will be charged the set up fee and then a fee for each ACTIVE member of the club. 

If you do not complete this section, your club/society will not have access to the portal.

Step three

Now that your club/society is set up in the portal, you need to add your membership levels.

Your club can have as many different membership levels as you would like.  You can even have some levels that are not visible to members when they sign up (such as special memberships like honorary members etc).

Examples of Membership Levels may include:

Full Members
Student members
Out-of-state Members
Associate Members
Life Members etc

 

For each membership level you will need to provide:

  • Level name
  • Description – you can describe the membership level in more detail.
  • Fee – for each renewal period.
  • Renewal period – select yearly, quarterly etc.
  • Visible – select if you want members to see this level when they join/renew.

To add these levels, you log into the portal and then click the button that says “Edit Club/Society Details”.   Scroll down to the bottom of the form and click on “View member types”.   You can then click on “+Create new” for each level you want to add.

 

Joining the Membership Portal